Conejo Valley Adult Education is dedicated to providing adults with opportunities to improve and enrich their lives, including skills to transition successfully to the work force, college, or vocational programs, and to attain personal goals.
Principal's Messages to our Students
Mike Sanders, Principal at Conejo Valley Adult Education
Dear Adult School Participants,
Conejo Valley Adult Education is pleased to present a wide variety of educational offerings. Adult Education offers a unique opportunity for each one of you to reach your potential. We strive to offer classes that may lead to advancement or new jobs, as well as classes that will enrich your life. We are proud of our Career Training programs in Medical and Computer-related areas that have helped many students find new opportunities.
Many adults find great pleasure in giving the gift of reading by volunteering in our Literacy Program. Our English as a Second Language program is designed to provide English skills and build a sense of community, and adults can study to earn their High School Diploma or High School Equivalency. Our senior population may explore invigorating classes in our Senior Adult Enrichment Program. The Parent Education program offers parent and child classes in a wonderful setting at the Horizon Hills campus. Finally, we offer many varied classes, from arts to fitness to world languages, in our Community Enrichment Program. Conejo Valley Adult School is here to make your potential a reality. Have a great year.
Mike Sanders, Principal
Situated in the beautiful community of Thousand Oaks, CA, Conejo Valley Adult School is one of the many wonderful resources available to residents of the Conejo Valley and surrounding areas. Every class and program we offer emphasizes quality and service to the customer. Conejo Valley Adult School has a safe, clean and beautiful campus with plenty of parking.
Conejo Valley Adult School classes are open to students who are 18 years of age or older. Classrooms are provided with the latest equipment, and the excellent instructors are specialists in their fields. Whether it’s a computer class, parenting class, class for senior adults, course to learn English, career training program, or one of the more than 300 different special interest classes offered, from salsa dancing to sewing, there’s something for everyone. Come join us today! Conejo Valley Adult School (CVAS), also known as Conejo Valley Adult Education (CVAE), was established in 1974, and is an integral part of Conejo Valley Unified School District (CVUSD).
CVAS is accredited by the Western Association of Schools and Colleges (WASC), the accrediting body for schools and colleges in the Western United States and territories. Our school has been continuously accredited since 1980. The school has earned a 6-year term—through 2024—the maximum that the Accrediting Commission awards. Here is the WASC web page; fill in the school name, Conejo Valley Adult School, and the other requested information to display our schools “Accredited” status. Here is the WASC Self-Study Report that was submitted to the Accrediting Commission and which served as the basis for validating our program quality and accomplishments.
No Refunds for a student who withdraws voluntarily from a class. Refunds will be made only for classes canceled by Conejo Valley Adult Education.
Schoolwide Learner Outcomes (SLOs)
Our students will become…
Lifelong learners who:
• Develop goals or skills responsive to their changing world, workplace and/or personal situation
• Access and utilize information effectively
• Pursue training and courses of study that relate to their goals
• Remain current with lifestyle trends, economic developments and technological enhancements
Productive individuals who:
• Use available resources effectively to achieve their goals
• Assume social responsibility by contributing time, knowledge and talents to help and serve others
• Work self-sufficiently to complete objectives orcollaboratively to achieve common goals
• Engage in lifelong physical activity and mental challenges to promote independence and to enhance quality of life
Critical and creative thinkers who:
• Identify problems and apply problem solving strategies to a variety of situations
• Locate, organize and apply information
• Monitor and evaluate progress; adjust plans and goals accordingly
• Create and validate intellectual, practical, aesthetic and inventive works
Effective communicators who:
• Use appropriate spoken and written language to communicate ideas in both formal and informal situations
• Read for information and understanding
• Listen objectively and respond appropriately to others
• Utilize technology and a variety of media to convey and access ideas and information
Section 504 Compliance
The Conejo Valley Unified School District complies with the rules and regulations implementing Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA). The District does not discriminate on the basis of race, color, national origin, sex, age, or handicap in admission or access to, or treatment or employment in, its programs or activities. Questions or complaints regarding the existence and location of services, activities, and facilities should be addressed to:
Click Here for more information
Workforce Investment Board
Vocational training for Conejo Valley Adult School is funded by the Workforce Investment Board (WIB) of Ventura County. Participants must meet eligibility criteria. For more information, call (805) 497-2761 ext. 1024. WIB provides programs for low-income youth and adults ages 18 and older of any income that may help pay for job training and provide other benefits as well.
Family Education Rights and Privacy Act (FERPA)
The federal Family Education Rights and Privacy Act (FERPA) prohibits our school personnel from sharing information about any student who is 18 years of age or older with the parent / guardian / relative of that individual without the student’s express written permission. This prohibition includes progress reports, participation, attendance, and enrollment status. Only general information may be shared; e.g., courses offered, meeting dates, diploma or equivalency requirements.
Board Policies & Regulations
CVUSD Board of Education Policies and Administrative Regulations are stored and updated on the online BoardDocs platform. This platform includes a “search” function so that you may easily find the Board Policy or Administrative Regulations you are looking for.
The maintenance of effective Board Policies and Administrative Regulations is a never-ending process. Each year, hundreds of state and federal laws are passed which may affect our policies. In order to ensure that our policies are up-to-date, the Conejo Valley Unified School District partners with the California School Boards Association (CSBA) through GAMUT, CSBA’s policy audit and maintenance program.
If you have any questions regarding Board Policy or Administrative Regulations, please call the Superintendent’s Office at 805-497-9511, extension 201.
Freedom from Discrimination / Harassment
Freedom from Discrimination
(E.C. 200 et seq.; E.C. 221.5; E.C 48980(g); Rehabilitation Act of 1973, §504; Title VI, Civil Rights Act of 1964; Title IX; Educational Amendment Act of 1972; Board Policies 1312.3, 5145,3, and 5145.7)
It is the policy of the District to provide a safe school environment where all individuals in education are afforded equal access and opportunities. The District’s academic and other educational support programs, services and activities shall be free from discrimination, harassment, intimidation, and bullying of any individual based on a person’s mental or physical disability, gender, gender identity, gender expression, sex, color, national origin, race or ethnicity, religion, sexual orientation, ethnic group identity, age, religion, marital or parental status or association with a person or group with one or more of these actual or perceived characteristics. Specifically, state law prohibits discrimination on the basis of gender in enrollment, counseling, and the availability of physical education, athletic activities, and sports. Transgender students shall be permitted to participate in gender-segregated school programs and activities ( e.g. athletic teams, sports competitions, and field trips) and to use facilities consistently with their gender identity. The District assures that the lack of English language skills will not be a barrier to admission or participation in District programs. Complaints of unlawful discrimination, harassment, intimidation, or bullying are investigated through the Uniform Complaint Process. Such complaints must be filed no later than six months after knowledge of the alleged discrimination was first obtained. For additional information, the Title IX Coordinator for the District for issues involving employees is Mark McLaughlin, Assistant Superintendent, Personnel Services, OR for issues not involving employees is Robert Iezza, Deputy Superintendent, Instructional Services. They are both located at the District Office, 1400 E. Janss Road, Thousand Oaks, CA 91362, (805) 497-9511.
Libertad de Discriminación / Acoso
(E.C. 200 et seq.; E.C. 221.5; E.C 48980(g); Rehabilitation Act of 1973, §504; Title VI, Civil Rights Act of 1964; Title IX; Educational Amendment Act of 1972; Board Policies 1312.3, 5145,3, and 5145.7)
Es la póliza del Distrito de proveer un ambiente escolar seguro, donde todos los individuos en la educación son atorgado igualdad de acceso y oportunidades. Los programas académicos y otros programas de apoyo educacional del Distrito, servicios y actividades serán libres de discriminación, acoso, intimidación, y bullying de cualquier persona basado en discapacidad mental o física, género, identidad de género, expresión de género, sexo, color, origen nacional, raza u origen étnico, religión, orientación sexual, identidad de grupo étnico, edad, religión, estado civil o estado paterno o asociado con una persona o grupo con una o más de estas características actuales o percibidas. Específicamente, la ley estatal prohíbe la discriminación por motivos de género en la matrícula, asesoramiento, y la disponibilidad de la educación física, actividades deportivas y deportes. Se les permitirá a los estudiantes transgénero participar en los programas y actividades escolares segregados por género (por ejemplo, los equipos de atletismo, competiciones deportivas, y excursiones) y el uso de las instalaciones en forma compatible con su identidad de género. El Distrito asegura que la falta del idioma inglés no será una barrera para la admisión o participación en programas del Distrito. Las quejas de discriminación ilegal, acoso, intimidación, o bullying son investigadas a través del Uniform Complaint Process. Tal quejas deben ser presentadas a más tardar seis meses después del primer conocimiento de la supuesta discriminación fue obtenido. Para obtener información adicional, el Coordinador del Título IX del Distrito para asuntos involucrando empleados es Mark McLaughlin, el Asistente del Superintendente, Servicios de Personal O para asuntos que no involucran a empleados es Robert Iezza, Superintendente Diputado, Servicios de Instrucción. Ambos están ubicados en la Oficina del Distrito, 1400 E. Janss Road, Thousand Oaks, CA 91362, (805) 497-9511.
Offered in agreement with the Public Social Services Agency of Ventura County: courses include basic remediation in reading, writing, math, vocabulary and reading comprehension. Other programs: high school diploma, G.E.D., English as a second language, and vocational training. Call Wendy Summerfield (805) 497-2761 ext. 1024.
Certain courses approved for the training of veterans and other eligible persons.
Students: Please help us build our public image with our community and neighbors. Refrain from smoking on campus. It is against State law. Refrain from smoking at our front gates. Our neighbors are upset and complaining. Refrain from smoking on the northern side of the park. We have high school students on that side of campus. If you must smoke, please use the south side of the park. Again, use the south side of the park, past the last Century Academy parking sign if you must smoke.
CVUSD Board Policy BP 3513.3 Tobacco-Free Schools
The Governing Board recognizes that smoking and other uses of tobacco and nicotine products constitute a serious public health hazard and are inconsistent with district goals to provide a healthy environment for students and staff.
(cf. 3514 – Environmental Safety)
(cf. 4159/4259/4359 – Employee Assistance Programs)
(cf. 5030 – Student Wellness)
(cf. 5131.62 – Tobacco)
(cf. 5141.23 – Asthma Management)
(cf. 6142.8 – Comprehensive Health Education)
(cf. 6143 – Courses of Study)
Districts Receiving TUPE Funds:
The Board prohibits the use of tobacco products at any time in district-owned or leased buildings, on district property, and in district vehicles. (Health and Safety Code 104420; Labor Code 6404.5; 20 USC 6083)
This prohibition applies to all employees, students, and visitors at any school-sponsored instructional program, activity, or athletic event held on or off district property. Any written joint use agreement governing community use of district facilities or grounds shall include notice of the district's tobacco-free schools policy and consequences for violations of the policy.
(cf. 1330 – Use of School Facilities) (cf. 1330.1 – Joint Use Agreements)
Prohibited products include any product containing tobacco or nicotine, including, but not limited to, cigarettes, cigars, miniature cigars, smokeless tobacco, snuff, chew, clove cigarettes, betel, electronic cigarettes, electronic hookahs, and other vapor-emitting devices, with or without nicotine content, that mimic the use of tobacco products.
This policy does not prohibit the use or possession of prescription products and other cessation aids that have been approved by the U.S. Department of Health and Human Services, Food and Drug Administration, such as nicotine patch or gum. Smoking or use of any tobacco-related products and disposal of any tobacco-related waste are prohibited within 25 feet of any playground, except on a public sidewalk located within 25 feet of the playground. In addition, any form of intimidation, threat, or retaliation against a person for attempting to enforce this policy is prohibited. (Health and Safety Code 104495)
48900 Grounds for suspension/expulsion
48901 Prohibition against tobacco use by students
HEALTH AND SAFETY CODE
39002 Control of air pollution from nonvehicular sources
104350-104495 Tobacco use prevention, especially:
104495 Prohibition of smoking and tobacco waste on playgrounds
119405 Unlawful to sell or furnish electronic cigarettes to minors
3300 Employer, definition
6304 Safe and healthful workplace
6404.5 Occupational safety and health; use of tobacco products
UNITED STATES CODE, TITLE 20
6083 Nonsmoking policy for children’s services
7100-7117 Safe and Drug Free Schools and Communities Act
CODE OF FEDERAL REGULATIONS, TITLE 21
1140.1-1140.34 Unlawful sale of cigarettes and smokeless tobacco to minors
Eureka Teachers Assn. v. Eureka City School District (1992) PERB Order #955 (16 PERC 23168)
CSEA #506 and Associated Teachers of Metropolitan Riverside v. Riverside Unified School
District (1989) PERB Order #750 (13 PERC 20147)
California Department of Education, Alcohol, Tobacco and Other Drug Prevention:
http://www.cde.ca.gov/ls/he/atCalifornia Department of Education, Tobacco-Free School District Certification:
California Department of Public Health, Tobacco Control:
Occupational Safety and Health Standards Board: http://www.dir.ca.gov/OSHSB/oshsb.html
U.S. Environmental Protection Agency: http://www.epa.gov
CSBA (7/02 7/03) 3/11 4/14CVUSD (7/03 8/08) 9/11 3/15
No endorsement is intended or made of any hypertext link (hyperlink), product, service, or information either by its inclusion or exclusion from this page or site. Whereas all attempts are made to ensure the correctness and suitability of that information under our control and to correct any errors brought to our attention, no representation or guarantee is or can be made as to the correctness or suitability of that information or any linked information presented, referenced, or implied. All critical information should be independently verified.
The inclusion of links from this site or resulting from use of the Google Custom Search does not imply endorsement by Conejo Valley Adult School aka Conejo Valley Adult Education, Conejo Valley Unified School District, the webmaster, administrator, counselor, instructor/teacher, secretary, or any other District employee. Conejo Valley Adult School make no endorsement, express or implied, of any to or from its website, nor is it responsbile for the content or activities of any linked sites.
California Adult Education Strategic Plan
Conejo Valley Adult School strives to implement major elements of the California Adult Education Strategic Plan:
“… California has the opportunity to renew an educational system that provides adults with the academic and career skills needed to support themselves and their families and make meaningful contributions to the state’s economic future by:
• Addressing the needs of undereducated residents who are beyond the reach of the kindergarten through grade twelve (K–12) system but are not ready for community college, other forms of higher education, or the workforce.
• Providing relevant academic programs to reengage students who drop out of the K–12 system.
• Linking education with support services to enhance student outcomes….
The mission of the Adult Education system aligns with the educational, economic, and social needs of California as it moves further into the 21st century. Increasing the skill levels of the workforce supports the attraction of new business and the retention and growth of existing business. Skilled workers employed in well-paying jobs, in turn, generate tax revenues and enable reductions in social expenditures. Economic imperatives and the needs of millions of Californians for basic educational services require Adult Education to focus its mission as follows:
The mission of the California Department of Education Adult Education system is to advance California’s economic, workforce development and societal goals by preparing adult learners for college, career, and civic responsibility.
Preparation for college is the development of the literacy and mathematics skills necessary to transition to non-remedial coursework in a variety of postsecondary settings, including moderate-term and long-term on-the-job training, industry certification programs, apprenticeship, the military, two- and four-year college and university programs, and high-level technical schools.
Preparation for civic responsibility is the development of literacy skills that enable students to understand their responsibilities and benefit from the rights of civic life….”
CVUSD Board Policy & Administrative Regulation regarding Sexual Harassment
|Board Policy (BP 5145.7)|
The Governing Board is committed to maintaining a safe school environment that is free from harassment and discrimination. The Board prohibits sexual harassment of students at school or at school-sponsored or school-related activities. The Board also prohibits retaliatory behavior or action against any person who files a complaint, testifies, or otherwise participates in district complaint processes.
(cf. 0410 – Nondiscrimination in District Programs and Activities) (cf. 1312.3 – Uniform Complaint Procedures)
A clear message that students do not have to endure sexual harassment
Any student who feels that he/she is being or has been sexually harassed on school grounds or at a school-sponsored or school-related activity (e.g., by a visiting athlete or coach) shall immediately contact his/her teacher or any other employee. An employee who receives such a complaint shall report it in accordance with administrative regulation.
(cf. 1312.1 – Complaints Concerning District Employees) (cf. 5141.4 – Child Abuse Prevention and Reporting)
The Superintendent or designee shall ensure that any complaints regarding sexual harassment are immediately investigated in accordance with administrative regulation. When the Superintendent or designee has determined that harassment has occurred, he/she shall take prompt, appropriate action to end the harassment and to address its effects on the victim.
Any student who engages in sexual harassment or sexual violence at school or at a
(cf. 5144.1 – Suspension and Expulsion/Due Process)
(cf. 4119.23/4219.23/4319.23 – Unauthorized Release of Confidential/Privileged Information)
The Superintendent or designee shall maintain a record of all reported cases of sexual harassment to enable the district to monitor, address, and prevent repetitive harassing behavior in the schools.
Examples of types of conduct which are prohibited in the district and which may constitute sexual harassment include, but are not limited to:
2. Unwelcome sexual slurs, epithets, threats, verbal abuse, derogatory comments, or sexually degrading description
4. Sexual jokes, derogatory posters, notes, stories, cartoons, drawings, pictures, obscene gestures, or computer-generated images of a sexual nature5. Spreading sexual rumors
6. Teasing or sexual remarks about students enrolled in a predominantly single-sex class
8. Touching an individual’s body or clothes in a sexual way
10. Displaying sexually suggestive objects
11. Sexual assault, sexual battery, or sexual coercion
Complaints of sexual harassment, or any behavior prohibited by the district’s Nondiscrimination/Harassment policy – BP 5145.3, shall be handled in accordance with the following procedure:
In any case of sexual harassment involving the Coordinator/Principal to whom the complaint would ordinarily be made, the employee who receives the student’s report or who observes the incident shall instead report to the Superintendent or designee.
2. Initiation of Investigation: The Coordinator/Principal shall initiate an impartial investigation of an allegation of sexual harassment within five school days of receiving notice of the harassing behavior, regardless of whether a formal complaint has been filed. The district shall be considered to have “notice” of the need for an investigation upon receipt of information from a student who believes he/she has been subjected to harassment, the student’s parent/guardian, an employee who received a complaint from a student, or any employee or student who witnessed the behavior.
If the Coordinator/Principal receives an anonymous complaint or media report about alleged sexual harassment, he/she shall determine whether it is reasonable to pursue an investigation considering the specificity and reliability of the information, the seriousness of the alleged incident, and whether any individuals can be identified who were subjected to the alleged harassment.
The Coordinator/Principal shall interview individuals who are relevant to the investigation, including, but not limited to, the student who is complaining, the person accused of harassment, anyone who witnessed the reported harassment, and anyone mentioned as having relevant information. The Coordinator/Principal may take other steps such as reviewing any records, notes, or statements related to the harassment or visiting the location where the harassment is alleged to have taken place.
When necessary to carry out his/her investigation or to protect student safety, the Coordinator/Principal also may discuss the complaint with the Superintendent or designee, the parent/guardian of the student who complained, the parent/guardian of the alleged harasser if the alleged harasser is a student, a teacher or staff member whose knowledge of the students involved may help in determining who is telling the truth, law enforcement and/or child protective services, and district legal counsel or the district’s risk manager.
(cf. 5141.4 – Child Abuse Prevention and Reporting)
6. Optional Mediation: In cases of student-on-student harassment, when the student who complained and the alleged harasser so agree, the Coordinator/Principal may arrange for them to resolve the complaint informally with the help of a counselor, teacher, administrator, or trained mediator. The student who complained shall never be asked to work out the problem directly with the accused person unless such help is provided and both parties agree, and he/she shall be advised of the right to end the informal process at any time.
(cf. 5138 – Conflict Resolution)
d. The number of persons engaged in the harassing conduct and at whom the harassment was directed
f. Other incidents at the school involving different students
The report shall include the decision and the reasons for the decision and shall summarize the steps taken during the investigation. If it is determined that harassment occurred, the report shall also include any corrective actions that have or will be taken to address the harassment and prevent any retaliation or further harassment. This report shall be presented to the student who complained, the person accused, the parents/guardians of the student who complained and the student who was accused, and the Superintendent or designee.
In addition, the Coordinator/Principal shall ensure that the harassed student and his/her parent/guardian are informed of the procedures for reporting any subsequent problems. The Coordinator/Principal shall make follow-up inquiries to see if there have been any new incidents or retaliation and shall keep a record of this information.
Enforcement of District Policy
1 Removing vulgar or offending graffiti
In addition, disciplinary measures may be taken against any person who is found to have made a complaint of sexual harassment which he/she knew was not true.
(cf. 4118 – Suspension/Disciplinary Action)
A copy of the district’s sexual harassment policy and regulation shall:
Uniform Complaint Procedures
|Board Policy (BP 1312.3)|
The Governing Board recognizes that the district has the primary responsibility to ensure compliance with applicable state and federal laws and regulations governing educational programs. The district shall investigate and seek to resolve any complaints alleging failure to comply with such laws and/or alleging unlawful discrimination, harassment, intimidation, or bullying in accordance with the uniform complaint procedures.
The following paragraph lists types of discrimination prohibited by state and federal law, as well as the protected groups listed in 5 CCR 4610.
(cf. 0410 – Nondiscrimination in District Programs and Activities)
Uniform complaint procedures shall also be used to address any complaint alleging the district’s failure to comply with the prohibition against requiring students to pay fees, deposits, or other charges for participation in educational activities, the requirements for the development and adoption of a school safety plan, and state and/or federal laws in adult education programs, consolidated categorical aid programs, migrant education, career technical and technical education and training programs, child care and development programs, child nutrition programs, and special education programs.
(cf. 0450 – Comprehensive Safety Plan)
The Board encourages the early, informal resolution of complaints at the site level whenever possible. In investigating complaints, the confidentiality of the parties involved and the integrity of the process shall be protected. As appropriate for any complaint alleging discrimination, harassment, intimidation, or bullying, the Superintendent or designee may keep the identity of a complainant confidential to the extent that the investigation of the complaint is not obstructed.
(cf. 4119.23/4219.23/4319.23 – Unauthorized Release of Confidential/Privileged Information)
The Board prohibits any form of retaliation against any complainant in the complaint process, including but not limited to a complainant’s filing of a complaint or the reporting of instances of discrimination, harassment, intimidation, or bullying. Such participation shall not in any way affect the status, grades, or work assignments of the complainant.
The Superintendent shall issue regulations establishing procedures or receiving, investigating, and resolving complaints in compliance with Title V California Code of Regulations.
The District annually will disseminate a written notice of the District’s complaint procedures to students, employees, parents/guardians, school and district advisory committees, appropriate private school officials, and other interested parties.
The district’s Williams uniform complaint procedures, AR 1312.4, shall be used to investigate and resolve any complaint related to the following:
Emergency or urgent facilities conditions that pose a threat to the health or safety of students or staff
(cf. 1312.4 – Williams Uniform Complaint Procedures) Legal Reference:
CSBA (3/03 11/04) 1/06
Except as the Governing Board may otherwise specifically provide in other Board policies, the uniform complaint procedures shall be used only to investigate and resolve complaints alleging violations of federal or state laws or regulations governing specific educational programs, the prohibition against requiring students to pay fees, deposits, or other charges for participating in educational activities, and unlawful discrimination, harassment, intimidation, or bullying, as specified in accompanying Board policy.
(cf. 1312.1 – Complaints Concerning District Employees)
The district’s uniform complaint procedures policy and administrative regulation shall be posted in all district schools and offices, including staff lounges and student government meeting rooms. If 15 percent or more of students enrolled in a particular district school speak a single primary language other than English, the district’s policy, regulation, forms, and notices concerning uniform complaint procedures shall be translated into that language.
(cf. 5145.6 – Parental Notifications)
The Governing Board designates the following compliance officer(s) to receive and investigate complaints and to ensure district compliance with law:
Deputy Superintendent, Instructional Services 1400 E. Janss Road
The Superintendent or designee shall ensure that employees designated to investigate complaints are knowledgeable about the laws and programs for which they are responsible. Designated employees may have access to legal counsel as determined by the Superintendent or designee.
(cf. 9124 – Attorney)
The Superintendent or designee shall annually provide written notification of the district’s uniform complaint procedures to students, employees, parents/guardians, the district advisory committee, school advisory committees, appropriate private school officials or representatives, and other interested parties. (Education Code 262.3, 49013; 5 CCR
(cf. 0420 – School Plans/Site Councils) (cf. 1220 – Citizen Advisory Committees) (cf. 3260 – Fees and Charges)
The Superintendent or designee shall make available copies of the district’s uniform complaint procedures free of charge. (5 CCR 4622)
The Superintendent or designee shall annually provide written notification of the district’s uniform complaint procedures to students, employees, parents/guardians, the district advisory committee, school advisory committees, appropriate private school officials or representatives, and other interested parties.
Accordingly, if an individual or group should have a complaint against a State or Federal funded program as listed in Board Policy 1312.3, the following procedures should be used:
Identify the person(s), position(s), or unit(s) responsible for receiving complaints
Advise the complainant of any civil law remedies that may be available to him/her under state or federal discrimination laws, if applicable
Advise the complainant of the appeal process pursuant to Education Code 262.3, including the complainant’s right to take a complaint directly to the California Department of Education (CDE) or to pursue remedies before civil courts or other public agencies
The district is primarily responsible for compliance with state and federal laws and regulations governing educational programs
The complaint review shall be completed within 60 calendar days from the date of receipt of the complaint unless the complainant agrees in writing to an extension of the timeline
A complaint alleging unlawful discrimination, harassment, intimidation, or bullying must be filed not later than six months from the date it occurred, or six months from the date the complainant first obtained knowledge of the facts of the alleged discrimination, harassment, intimidation, or bullying.
The complainant has a right to appeal the district’s decision to the CDE by filing a written appeal within 15 days of receiving the district’s decision
The appeal to the CDE must include a copy of the complaint filed with the district and a copy of the district’s decision
(cf. 5145.6 – Parental Notifications)
The following procedures shall be used to address all complaints which allege that the district has violated federal or state laws or regulations governing educational programs. Compliance officers shall maintain a record of each complaint and subsequent related actions, including all information required for compliance with 5 CCR 4631 and 4633.
All parties involved in allegations shall be notified when a complaint is filed, when a complaint meeting or hearing is scheduled, and when a decision or ruling is made.
Step 1: Filing of Complaint
Any individual, public agency or organization may file a written complaint of alleged noncompliance by the district. (5 CCR 4630)
A complaint concerning unlawful discrimination, harassment, intimidation, or bullying may be filed only by a person who alleges that he/she personally suffered unlawful discrimination, harassment, intimidation, or bullying or by a person who believes that an individual or any specific class of individuals has been subjected to it. The complaint shall be initiated no later than six months from the date when the alleged discrimination, harassment, intimidation, or bullying occurred, or six months from the date when the complainant first obtained knowledge of the facts of the alleged discrimination,
The complaint shall be presented to the compliance officer who shall maintain a log of complaints received, providing each with a code number and a date stamp.
A complaint alleging noncompliance with the law regarding the prohibition against requiring students to pay student fees, deposits, and charges may be filed anonymously if the complaint provides evidence or information leading to evidence to support an allegation of noncompliance.
A pupil fee complaint shall be filed no later than one year from the date the alleged violation occurred. (5CCR 4600(u))
The District will attempt in good faith by engaging in reasonable efforts to identify and fully reimburse all pupils, parents, and guardians who paid a pupil fee within one year prior to the filing of the complaint. (5 CCR 4630 (c)(2))
If a complainant is unable to put a complaint in writing due to conditions such as a disability or illiteracy, district staff shall assist him/her in the filing of the complaint. (5 CCR 4600)
Step 2: Investigation of Complaint
Within 10 calendar days of receiving the complaint, the compliance officer shall provide the complainant and/or his/her representative an opportunity to present the complaint and any evidence, or information leading to evidence, to support the allegations in the complaint. The compliance officer also shall collect all documents and interview all witnesses with information pertinent to the complaint.
This meeting shall provide an opportunity for the complainant and/or his/her representative to repeat the complaint orally.
A complainant’s refusal to provide the district’s investigator with documents or other evidence related to the allegations in the complaint, or his/her failure or refusal to cooperate in the investigation or his/her engagement in any other obstruction of the investigation, may result in the dismissal of the complaint because of a lack of evidence to support the allegation. (5 CCR 4631)
The district’s refusal to provide the investigator with access to records and/or other information related to the allegation in the complaint, or its failure or refusal to cooperate in the investigation or its engagement in any other obstruction of the investigation, may result in a finding, based on evidence collected, that a violation has occurred and may result in the imposition of a remedy in favor of the complainant. (5 CCR 4631)
Within 30 calendar days of receiving the complaint, the compliance officer shall prepare and send to the complainant a written report of the district’s investigation and decision, as described in Step #4 below. If the complainant is dissatisfied with the compliance officer’s decision, he/she may, within five business days, file his/her complaint in writing with the Board.
The Board may consider the matter at its next regular Board meeting or at a special Board meeting convened in order to meet the 60-day time limit within which the complaint must be answered. The Board may decide not to hear the complaint, in which case the compliance officer’s decision shall be final.
If the Board hears the complaint, the compliance officer shall send the Board’s decision to the complainant within 60 calendar days of the district’s initial receipt the complaint or within the time period that has been specified in a written agreement with the complainant. (5 CCR 4631)
Step 4: Final Written Decision
The district’s decision shall be in writing and sent to the complainant. (5 CCR 4631)
The district’s decision shall be written in English and in the language of the complainant whenever feasible or as required by law.
The decision shall include:
The findings of fact based on the evidence gathered (5 CCR 4631)
The conclusion(s) of law (5 CCR 4631)
Disposition of the complaint (5 CCR 4631)
Rationale for such disposition (5 CCR 4631)
Corrective actions, if any are warranted (5 CCR 4631)
Notice of the complainant’s right to appeal the district’s decision within 15 calendar days to the CDE and procedures to be followed for initiating such an appeal (5 CCR 4631)
Any decision concerning discrimination, harassment, intimidation, or bullying complaint based on state law shall include a notice that the complainant must wait until 60 calendar days have elapsed from the filing of an appeal with the CDE before pursuing civil law remedies. (Education Code 262.3)
If an employee or student is disciplined as a result of the complaint, the decision shall simply state that effective action was taken and that the employee or student was informed of district expectations. The report shall not give any further information as to the nature of the disciplinary action.
If a complaint alleging noncompliance with the laws regarding student fees, deposits, and other charges is found to have merit, the district shall provide a remedy to all affected students and parents/guardians, which, where applicable, shall include reasonable efforts to ensure full reimbursement to them. (Education Code 49013)
Appeals to the California Department of Education
If dissatisfied with the district’s decision, the complainant may appeal in writing to the CDE within 15 calendar days of receiving the district’s decision. When appealing to the CDE, the complainant must specify the basis for the appeal of the decision and whether the facts are incon-ect and/or the law has been misapplied. The appeal shall be accompanied by a copy of the locally filed complaint and a copy of the district’s decision. (5 CCR 4632)
Upon notification by the CDE that the complainant has appealed the district’s decision, the Superintendent or designee shall forward the following documents to the CDE: (5 CCR 4633)
A copy of the original complaint
A copy of the decision
A summary of the nature and extent of the investigation conducted by the district, if not covered by the decision
A copy of the investigation file, including but not limited to all notes, interviews, and documents submitted by the parties and gathered by the investigator
A report of any action taken to resolve the complaint
A copy of the district’s complaint procedures
Other relevant information requested by the CDE
The CDE may directly intervene in the complaint without waiting for action by the district when one of the conditions listed in 5 CCR 4650 exists; including cases in which the district has not taken action within 60 calendar days of the date the complaint was filed with the district.
Civil Law Remedies
A complainant may pursue available civil law remedies outside of the district’s complaint procedures. Complainants may seek assistance from mediation centers or public/private interest attorneys. Civil law remedies that may be imposed by a court include, but are not limited to, injunctions and restraining orders.
For complaints alleging discrimination, harassment, intimidation, and bullying based on state law, a complainant shall wait until 60 calendar days have elapsed from the filing of an appeal with the CDE before pursuing civil law remedies, provided the district has appropriately and in a timely manner apprised the complainant of his/her right to file a complaint in accordance with 5 CCR 4622. The moratorium does not apply to injunctive relief and to discrimination complaints based on federal law. (Education Code 262.3)
CSBA (10/97 3/02) 1/06